Are you looking for software that automates your leave management from scratch? Well, here we are with another interesting HR Management Software that will get the job done! In today’s article, we’ll talk about the leave management system and why your business needs it. Keep reading till the end.
When running an organization, it doesn’t matter how employee-friendly your work culture is; sooner or later, they will need a day off for a vacation to vent out and spend quality time with family and friends. Career and work are important aspects of life, but making a career in your life can be unhealthy. Hence it is important for both the company and the human resource department that every employee should get a day off when needed.
As the leading employee leave management system providers, we understand that keeping track of leaves is a tricky job and requires eye-to-detail monitoring. The leave management process includes different types of leave, which makes it complex, such as casual leave, sick leave, compensatory time off, earned leave, paternity leave, and maternity leave. It’s not just about a day off; sometimes, employees may also require leave for unforeseen circumstances, such as medical emergencies that can’t be controlled.
That’s why every organization should power their workforce with a highly-advanced and reliable leave management system that can accurately track holidays, leaves, compensatory days off, accruals, and payouts from a single centralized dashboard.
If you’re looking for employee management software that can automate your leave management operations from scratch, then you’ve landed in the right direction. Here we’ll cover everything from what is a leave management system, what it’s so important, and how to choose the right leave management software for your company. Let’s get right into it.
Leave management is a centralized interface that handles various processes of leave management, such as managing, recording, and monitoring employees’ time-off requests. The primary objective of a leave management system is to handle leave requests impartially and ensure that employees’ absence from work should not slow down operations. If you’re still registering employees’ leaves manually through paper forms, excel sheets or emails, then your leave management system needs a serious overhaul.
Manual record keeping is vulnerable to errors and legal compliances or can be manipulated by an employee on a particular day for a payout. Having a leave management system will provide you administrative access to track employee availability in your company and rescue you from all these troubles. Our advanced hr leave management system provides a plethora of advanced features, such as synchronized shift timings, employee leaves, and holidays with payroll for automatic payroll processing.
Things which made leave management operations complex are either provided by the organization or instructed by the government-
The company provides Earned or privileged leaves when an employee works for a particular period in a company. For example, some companies offer 1 EL for 23 working days. Employees can avail of these earned leaves without having any deductions in the payout. This leave can be encashed as well.
Casual leaves require prior approval from the management. Employees can take only 3 to 7 casual leaves, but it varies from company to company.
If any employee is not feeling well and can’t work, he/she can take sick leaves. Mostly sick leaves don’t require approval because it’s something that people can’t see coming, but employees have to provide a medical certificate if it extends more than 2-3 days.
Leave without pay means loss of pay when employees spend all their leaves and still take more leaves.
Alternatively, if permitted by the leave policy, employees have the option to carry forward any unused leaves and apply them towards future leave requests.
When employees work during holidays, they may be entitled to compensatory off or “comp off.” Comp off refers to additional leave days given to employees as compensation for working on holidays. The number of comp off days granted is typically equal to or less than the number of holidays worked. However, it’s important to note that each company may have its own specific policy regarding compensatory off, which can vary.
Employees are granted leave for marriage anywhere between 1 to 15 days, but most companies offer three days of marriage leave.
Paternity leaves are offered to the father of a newborn baby so that the father can take care of the mother and infant. The paternity leave policy may vary between 2 to 5 days and vary from company to company.
Bereavement leave is a compassionate provision granted to employees in the event of a family member’s death. This type of leave allows the employee to participate in the funeral or memorial services, attend to personal matters, and cope with the grieving process. The duration of bereavement leave can vary, typically ranging from 2 to 20 days, depending on the specific policies implemented by the company.
Managing leaves of employees is nerve-racking and challenging, especially when you do it old-school or manually through pen, paper forms, emails, and Excel sheets. One minor mistake can cause a big blunder which can impact payroll operations and can also cause a resource crunch.
Here are a few reasons why you should have an online leave management system, such as-
Having a leave management system will streamline your leave management operations. It will establish compliance by providing you with the ability to track employees’ leave and complies the statutory requirements of the states.
Some HR leave management software comes with in-built HRMS platforms that offer an effective reporting functionality that will be very useful for the quick management of reports. This feature will help both management and employers to evaluate company-wide and employee-wide reports and data quickly.
This automated feature streamlines the process of setting up emails and extracting their content efficiently. The exceptional leave management system provides the capability to automatically configure leave requests based on incoming emails, eliminating manual effort and ensuring seamless leave management.
To create a balance between maintaining & create a leave policy, it’s important to keep track of the taken leaves and outstanding balance. Having leave management software will help you to keep track of their leave balance and entitlements.
Leave management is an uphill battle for some organizations working manually. Some of the common challenges that companies face in the absence of an LMS leave management system are:
Leave tracking is the paramount responsibility of HR professionals, but this job is pretty challenging. Hence, it is difficult for the company to keep track of leaves and the attendance of employees. Using papers and sheets is vulnerable to getting destroyed or misplaced, which will cause a huge data disaster.
Accurate payroll processing can’t happen without the supervision of a proper leave management system. Leave management software not only automates leave management operations at all levels but also filters out errors in payroll processing, and it’s not possible with pen and paper.
Effective communication of leave policies and entitlements is crucial for organizations to avoid confusion, frustration, and dissatisfaction among employees. Ensuring that employees are well informed about their rights regarding leave policies and associated benefits is essential. By providing clear and comprehensive information, organizations can promote transparency and maintain a positive and harmonious work environment.
Most of the leave management software supports cloud-based deployments and provides hassle-free access from anywhere from any device at any time. It will directly save you from server infrastructure costs.
Customise and Incorporate Holidays to Suit Your Unique Requirements. Effortlessly Set and Manage Custom Shift Timings with a Simple Click within our User-Friendly Software.
Paper forms excel sheets, and applications have brutally failed in managing employees’ leaves. Now that you have got acquainted with the supreme leave management software, now the next challenge is to get the perfect leave management system for your business. There’s a galaxy of software in the market; how do you navigate to software that matches your business requirements?
This section is for you! Here we have listed some key points that you need to consider while connecting the leave management system with your workforce, including the following-
Your leave management should provide excellent automation, as it is the essence of the leave management system.
It should automate annual leave allocation, including auto-increment and carry-over.
Your leave management software should provide a feature to approve/add different custom-created leaves for better management. For example, custom allowance, half-day requests, etc.
Your leave management should have the ability to notify managers about having received a leave request. Similarly, the employees should also receive emails about their leave status.
In conclusion, leave management software plays a crucial role in simplifying and streamlining the process of managing employee leaves. It offers numerous benefits for organizations, such as automating leave requests, tracking employee attendance, and maintaining accurate records. With the click of a button, employers can efficiently handle leave approvals, ensure compliance with leave policies, and maintain a transparent and fair leave system.
The software reduces administrative burden, minimizes errors, and promotes efficiency in managing employee time off. By utilizing leave management software, organizations can enhance productivity, improve employee satisfaction, and foster a harmonious work environment. It is an essential tool that enables organizations to effectively manage and track leaves, ensuring that employees’ entitlements are accurately recorded and communicated.
Schedule a free demo of our Leave Management System!
We drive innovative and collaborative Project Management Systems to build the most professional, robust and highly scalable solutions with almost 250+ IT professionals located in New Delhi And Mumbai locations.
