Posted on March 28, 2019 at 9:03 PM
If you are looking for procurement management software solution to manage your all related activity like purchasing and selling then you need to visit at Elitemindz. Here you will get an expert development team that provides you customize procurement software as well. Most of the organization is using procurement management software to improve productivity, shorten the business cycle, reduce cost, etc. In this article, we will give you a brief description of the functionality of the procurement management system software solution.
A procurement management software system deals with the assessment, choice, and formation of formal concurrences with providers. It is a strategic approach to deal with optimizing organizational spending. It oversees ongoing provider connections and the transitional purchasing of goods and services, working with creditor liabilities to finish the source-to-settle cycle by preparing provider invoices for payment.
Essentially, the procurement management system implies getting your goods and services from preferred sellers, inside your decided financial plan, either prior to the deadline and furthermore receipt sourcing, requisitioning, ordering, examination, and reconciliation.
The Functionality of Procurement Management System Software: -
The procurement software solution is the cloud-based marketplace application in which the buyer and seller both can interact and start the process.
Buyer creates RFP: If you are looking for purchase products and services then you need to add supplier in procurement application and create an RFP (request for proposal) so vendors can check his proposal and requirements.
Supplier responds to RFP: The next step in the procurement application is suppliers need to respond to buyer RFP and send the RFQ (request for quotation) to the buyer.
Buyer views the quote of suppliers: Once the buyer receives a quotation from all his suppliers if the buyer proposal meets supplier expectation then the buyer selects a particular supplier and raises the purchase order if the supplier quotation will not meet buyer expectations, he can follow the rest process.
The buyer starts the negotiation process: If the buyer does not receive an expected quotation from the suppliers then he can start the negotiation process for his expected proposal.
The supplier can check his competitor's Quote: Once Buyer starts negotiation then the suppliers can check the minimum quotation of his competitors.
The buyer will check the minimum quote: Buyer can check the minimum quotes of the supplier and select the particular supplier.
Buyer places the PO: After selecting the particular supplier then the buyer can generate the PO (purchasing order) for the supplier to start the purchasing process.
The supplier receives PO: When the supplier receives the PO from the buyer and starts the order delivery process for the buyer.
Buyer receives delivery of goods and initiates payments: Once the buyer receives the delivery of products or services then he starts to initiate the payment process for the supplier.
Benefits of Procurement Management System Software: -
· Increase the speed and productivity of procurement processes.
· Better spend visibility and lower costs.
· Improves control within procurement management.
· Standardize the agreement life cycle.
· Go paperless and digitize your records.
· Increment in information accuracy.
· Make effective savings to stock administration.
· Give intuitive client experience.
· Improve intra-organization communication.
Procurement Management software System or e-purchasing solution is the cloud-based marketplace application for quick interactions with sellers. I hope this article has helped you in many ways. If you have any suggestions and requirement do mail us at email@example.com